Page 242 - MSM_AR2020

CHAIRMAN’S DELIVERING MSM MANAGEMENT DISCUSSION GROUP FINANCIAL
STATEMENT VALUE OVERVIEW & ANALYSIS REPORT

NOTICE OF ANNUAL GENERAL MEETING

NOTES

1. Precautionary measures against Coronavirus disease 2019 (COVID-19) pandemic
(a) Having regard to the well-being and the safety of our Shareholders, the Company will conduct its forthcoming
10 AGM on a fully virtual basis through live streaming from the broadcast venue and online remote voting using
th
th
LUMI AGM facilities. Please follow the procedures provided in the Administrative Details for the 10 AGM in order to
register, participate and vote remotely via LUMI AGM facilities.
(b) With LUMI AGM facilities, a Shareholder may exercise his/her right to participate (including to pose questions to
the Board/Management of the Company) and vote at the 10 AGM, at the comfort of their home.
th
th
240 (c) The broadcast venue of the 10 AGM is to inform Shareholders where the live streaming would be conducted
from and is strictly for the purpose of complying with Section 327(2) of the Companies Act, 2016 (“CA 2016”)
which requires the Chairman of the meeting to be present at the main venue of the meeting (broadcast venue).
MSM MALAYSIA HOLDINGS BERHAD Annual Report 2020
(d) No Shareholders/Proxy(ies)/Corporate Representatives from the public will be physically present or will be allowed
admittance at the broadcast venue on the day of the 10 AGM. Therefore, Shareholders are strongly advised to
th
participate and vote remotely via LUMI AGM facilities.
(e) Due to the constant evolving situation of the COVID-19 pandemic and the enforcement of the Movement Control Order
in Malaysia, the Company will have to observe the guideline or new procedures as may be issued by the Government
from time to time, which may affect the arrangement of the 10 AGM. Kindly check the Company’s website or
th
announcements for the latest updates (if any) in relation to the 10 AGM.
th
2. Proxy
(a) Shareholders who are unable to participate in the 10 AGM may appoint Proxy(ies) to vote on their behalf. Where a
th
Shareholder appoints two (2) Proxies, each Proxy appointed shall represent a minimum of one hundred (100) shares
and the appointment of such Proxies shall not be valid unless the Shareholder specifies the proportion of his/her
shareholding to be represented by each of such Proxy. Independent Scrutineer will be present to verify that the voting
is conducted properly and fairly.
(b) Where a member of the Company is an exempt authorised nominee which holds ordinary shares in the Company
for multiple beneficial owners in one securities account (omnibus account), there is no limit to the number of
proxies which the exempt authorised nominee may appoint in respect of each omnibus account it holds. An exempt
authorised nominee refers to an authorised nominee defined under the Securities Industry (Central Depositories)
Act 1991 (“SICDA”) which is exempted from compliance with provisions of Section 25A(1) of SICDA.
(c) Where an exempt authorised nominee appoints two (2) or more proxies, the proportion of Shareholdings to be
represented by each proxy must be specified in the instrument appointing the proxies.

(d) The instrument appointing a proxy shall be in writing under the hands of the appointor or of his attorney duly
authorised in writing or if the appointor is a corporation either under its common seal, or the hand of its officer or
its duly authorised attorney. An instrument appointing a proxy to vote at a meeting shall be deemed to include the
power to demand or join in demanding a poll on behalf of the appointor.
(e) The appointment of Proxy may be made in a hardcopy form or by electronic means as follows:
In Hardcopy Form

The Proxy Form shall be deposited at the office of the Share Registrar of the Company at Boardroom Share
Registrars Sdn Bhd, Ground Floor or 11 Floor, Menara Symphony, No 5, Jalan Prof. Khoo Kay Kim,
th
Seksyen 13, 46200 Petaling Jaya, Selangor Darul Ehsan, Malaysia no later than Wednesday, 16 June 2021
at 11.00 a.m., and in default the Proxy Form shall not be treated as valid.