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SUSTAINABILITY EFFECTIVE CORPORATE FINANCIAL ADDITIONAL DETAILS OF THE ANNUAL
REPORT LEADERSHIP GOVERNANCE STATEMENTS INFORMATION GENERAL MEETING

Investment and Tender Responsibilities & Duties
Committee

• Review and endorse any procurement not covered in or vary from the GPPP or vary
from any standard contract term for subsequent Board approval
• Review and recommend and/or approve tender awards under the GPPP for capital
expenditures (“CAPEX”) and operating expenses (“OPEX”)
• Review and approve any variation order for awarded contracts and the limit of such
variation order as set out in the Group LoA and GPPP
• Review and recommend and/or approve the terminations of procurements within limits
set out in the GPPP
• Review status reports on procurement transactional efficiency and effectiveness, 79
including amongst others, completion and delivery, spending against budget annually
• Undertake any other necessary duties, as mutually agreed by the Investment and
Tender Committee and the Board or any other authority
• Review the Investment and Tender Committee Report in the Annual Report and
recommend to the Board for approval

Since its establishment, the Committee had three (3) meetings during 2020 and the key
matters discussed are on the Ramping Up Plan on MSM Sugar Refinery (Johor) Sdn Bhd
and related matters.

The Board Committees are governed by their respective TOR. Further details on the Board Evaluation Assessment carried MSM MALAYSIA HOLDINGS BERHAD Annual Report 2020
out is disclosed in the NRC Report on page 103 of this
The Board Committees’ TORs are published in the Company’s Annual Report.
corporate website at http://www.msmsugar.com/our-company/
corporate-governance. Our Board and Board Committee Meetings and Attendance
Our Company Secretary The Board meetings conducted in 2020 were scheduled
ahead and approved by the Board on 20 November 2019.
The Board is supported by a qualified and competent The meeting schedule together with the draft agendas were
Company Secretary and has unrestricted direct access to structured to address the Board’s collective responsibilities
the advice services of the Company Secretary to facilitate in relation to strategy, performance and governance.
them in discharging their duties and responsibilities.
Ms Koo Shuang Yen is the Company Secretary of MSM There were fifteen Board meetings held during FYE 2020.
Group since 20 May 2011. Out of the numbers, ten were unscheduled meetings held on
30 April 2020, 15 June 2020, 24 July 2020, 7 August 2020,
The details of information on the roles and responsibilities 28 August 2020, 7 September 2020, 23 September 2020,
of the Company Secretary can be found in the CG Report 28 September 2020, 23 November 2020 and 14 December
2020 and Board Charter at Company’s corporate website at 2020. Board agendas were set by the Chairman in consultation
http://www.msmsugar.com/our-company/corporate-governance. with the GCEO and assisted by the Company Secretary.
Among the important issues discussed at the unscheduled
Board Evaluation Assessment
meetings are:
A formal performance evaluation of the Board and Board
Committee is completed annually to assess the Board’s • The appointment of Independent Non-Executive
performance. Performance evaluation was conducted by the Directors of MSM
appointed Independent Facilitator for the Board as a whole, • Test After Completion (“TAC”) Status of the Tanjung
its Committees and contributions from each individual Langsat Refinery
Board member.
• MSM Perlis Manpower Mobilisation Status